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Bread & Roses
BYLAWS
Revised July 29, 2009
ARTICLE I - NAME
The name of the Association shall be Bread & Roses.
ARTICLE II - ORGANIZATION
Section 1. Bread
& Roses shall be governed by these Bylaws as amended
periodically as provided herein.
Section 2. Bread & Roses shall have
purposes and engage in activities consistent with its status
as a charitable and educational organization as defined in
Section 501 (c) (3) of the Internal Revenue code of 1954.
ARTICLE III – MISSION
Section 1. The
goals and objectives of Bread & Roses shall be as stated in
the mission statement.
Section 2. Mission
Statement: The members of Bread & Roses are devoted to
developing and enjoying musical skills, sharing them with each
other and the community, and providing a community of women
who deliver messages of peace and justice, protection of our
fragile environment, and diversity and acceptance for all.
The mission is
accomplished by:
·
Weekly rehearsals
·
Retreats for musical development and
camaraderie
·
Concert performances
·
Performances for non-profit charitable organizations
·
Benefit performances
·
Other performances approved by the membership
ARTICLE IV - MEMBERSHIP
Section 1.
An active member is
a woman who regularly attends rehearsal and pays membership
dues. However, no woman shall be denied membership because of
an inability to pay dues. The director is considered an active
member exempt from annual dues.
Section 2.
An inactive member is one
who maintains her connection to the group but is not currently
singing with Bread & Roses or paying membership dues.
Section 3.
Members must be at least
18 years of age or have written consent from parent or
guardian in order to participate.
ARTICLE V – ORGANIZATIONAL STRUCTURE
The organizational structure of Bread & Roses shall include
the following:
a.
Director (appointed by the membership): Conducts rehearsals,
directs group in performances, organizes/formats concert
program, decides play-list order, stores music not currently
in use, circulates attendance sheet. The Director sits on the
Steering, Music and Concert Committees.
b.
Assistant Director(s) (ad hoc position appointed by the
Director in consultation with the membership): Conducts
rehearsals when the Director is unavailable, serves as
Director for specific pre-determined pieces.
c.
Treasurer (appointed by the membership): Maintains bank
account, is responsible for financial transactions including
collection of dues and levys, distributes reports to the
membership at least quarterly on current financial status.
d.
Archivist (appointed by membership): Collects and maintains
historical artifacts related to Bread & Roses.
e.
Standing Committees: Each member is expected to volunteer to
serve on at least one committee unless otherwise indicated.
Permanent standing committees include Steering,
Membership, Music, Concert, and Public Relations. Other
committees may be established with the approval of the
membership. Steering Committee members serve two-year terms
with half the Committee being appointed in odd-numbered years
and half in even-numbered years. Other committee members
serve one-year terms. There are no term limits.
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The Membership Committee consists
of at least one representative from each vocal section.
It
encourages membership;
creates
a welcoming environment for potential and new members;
distributes general information folders to prospective
members;
integrates potential/new members into the appropriate
vocal section, including music distribution;
maintains and distributes
the membership directory.
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The Music Committee consists of the
Director and at least one representative from each vocal
section. It suggests performance music;
reviews lyrics for appropriateness; reviews music for
proper range and difficulty level;
assists in obtaining music and requesting permission to
perform pieces, if required;
assists
in planning concert programs;
holds
auditions for ensembles and/or solos.
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The Concert Committee consists of the
Director and at least four other members. It contracts
venues for performances; serves as liaison with
beneficiaries;
serves as liaison with
outside groups or individuals who may perform with Bread &
Roses;
arranges
for support equipment (risers, piano, sound equipment,
etc.);
develops
and reproduces printed concert programs;
collaborates
with Public Relations Committee for concert publicity;
arranges
for recording of concerts;
arranges receptions.
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The Public Relations Committee
consists of a webmaster and at least two other members. It
maintains and updates the website with current information
about Bread & Roses and upcoming performances;
creates a network of resources for publicity;
collaborates
with the Concert Committee for concert publicity;
writes
and distributes press releases to promote membership;
writes
and distributes press releases and posters to promote
upcoming performances;
updates
and maintains mailing list;
creates
and arrange for postcards and e-mails to be sent to those
on the mailing list,
updates
publicity brochure.
ARTICLE VI- GOVERNANCE
Section 1. Bread
& Roses shall be governed by the membership of the
organization, which shall act within the framework of these
Bylaws. Only active members, as defined in Article IV, Section
1, may participate in decision-making. The group shall make
decisions by consensus which is characterized by a general
agreement of the active members present.
Section 2.
a.
The official organizational meeting shall be held annually
between April 1 and June 30. At that meeting, changes in
member roles and committee membership shall be approved, dues
collected, goals and schedules set, activities reported, and
proposals discussed.
b.
The operating year begins July 1.
Section 3.
In the event of committee vacancies, a slate of names shall be
submitted to the membership for approval or volunteers will be
solicited to fill vacant positions.
ARTICLE VII - FINANCE
Section 1. Bread & Roses
receives its operating income from dues as approved by the
membership, donations, and concert proceeds, where ticket
costs are explicitly stated to include operating costs. Such
income must be consistent with the status as a nonprofit,
tax-exempt corporation.
Section 2.
The preparation and administration of the Bread & Roses
budget is primarily the responsibility of the Treasurer, in
consultation with the Director and the Steering Committee.
ARTICLE VIII – AMENDMENTS
Section 1.
Changes in the bylaws may be proposed to the membership by any
member.
Section 2. Notice
of proposed changes shall be given to the membership at least
30 days prior to any consideration for adoption.
Section 3. Bylaws
changes must be approved by a consensus of the membership.
ARTICLE IX - DISSOLUTION
Section 1. In
event of dissolution of Bread & Roses, distribution of assets
shall be determined by the active membership.
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